• Security Deposit & Rental fee are required before this application will be considered. • Organizations must submit a copy of Certificate of Insurance with application. • Application approvals are on a FIRST COME, FIRST SERVE basis and are not considered approved until you receive an approval notification from the Park & Recreation Board. • DETAILS OF YOUR EVENT (INCLUDING TRASH, LIGHTS, 5k RACE ROUTE, TABLE/CHAIR SET UP & TAKE DOWN, ect) MUST BE PUT IN NOTES. Name of Individual / Organization:(Required) Contact Person:(Required) Address of Contact Person:(Required) Street Address Address Line 2 City AlabamaAlaskaAmerican SamoaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaGuamHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaNorthern Mariana IslandsOhioOklahomaOregonPennsylvaniaPuerto RicoRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahU.S. Virgin IslandsVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific State ZIP Code Phone: (day)(Required)Phone (Evening/Cell):(Required)Email:(Required) Description of Activities:(Required)Effective Jan 1, 2019 a refundable deposit (rates below) check is required for any facility/event. Your deposit will be returned to the address above after your event if the facility is left in satisfactory condition. Refundable deposit rates: $50 for facilities priced at $75 & below $75 for facilities priced at $100 $100 for facilities priced at $500 and up. Facilities Requested:Row1 Shelter#1 (woods) $35 Shelter #2 (roadside) $35 Pavilion #11 (tennis cts) $60 Pavilion #10 (ball qt) $60 Softball Field $40 Baseball Field $40 Tennis Court $40 Entire Park $500 (neg) Camper Hookup $30/Day Camper w/Out Hookup $15/Day Row2 Quonset Hut w/Kitchen & Tables/Chairs $75 Exhibit Building $60 New Stage $100 Food Court on Hill $60 Upper Fairgrounds min $750 Horse Stables $100 Trash Cleanup $TBD Row3 Table/Chair Setup or Take Down $TBD Livestock Barns $100 Livestock Show Barn $100 Show Arena $100 Covered Arena $100 MoveDuplicate Settings Delete Extra Tables or Chair Rental $TBD Lights $30/per hr (ball fields) Camper Hookup $30/Day Quantity(Required) Price: $30.00 Quantity Enter Number of DaysCamper w/out Hookup $15/Day Quantity(Required) Price: $15.00 Quantity Enter Number of DaysLights $30/per hr (ball fields) Quantity(Required) Price: $30.00 Quantity Enter Number of DaysShelter #1 (woods) Price: Shelter #2 (roadside) Price: Pavilion #11 (tennis cts) Price: Pavilion #10 (ball qt) Price: Softball Field Price: Baseball Field Price: Tennis Court Price: Entire Park Price: Quonset Hut w/Kitchen & Tables/Chairs Price: Exhibit Building Price: New Stage Price: Food Court on Hill Price: Upper Fairgrounds min Price: Horse Stables Price: Livestock Barns Price: Livestock Show Barn Price: Show Arena Price: Covered Arena Price: Price is per day. Park Area Reservations available March 1 - November 15Total Effective Jan 1, 2019 a refundable deposit (rates below) check is required for any facility/event. Your deposit will be returned to the address above after your event if the facility is left in satisfactory condition. Refundable deposit rates: $50 for facilities priced at $75 & below $75 for facilities priced at $100 $100 for facilities priced at $500 and up. Deposit will be forfeited if any policies are broken or cancellation is not given 15 days prior to event. Date(s) requested:(Required)Include set up & clean up time. Include Arrival Time and Departure Time.Understandings and Agreements 1. I will not carry onto the grounds, consume, or sell any food or beverage with alcoholic content. 2. Rental of entire park area and/or fairgrounds will be negotiated with the Barbour County Parks & Recreation Board. 3. Fundraising activities are subject to Barbour County Parks & Recreation Board contract negotiation. 4. Regular facility patrons may be eligible for an annual fee. 5. Sponsor of sponsored events are directly responsible for insurance & policing of the grounds, facilities and equipment. 6. Organization or contact person is responsible for returning everything (tables, chairs, etc) to original location or storage area where taken from. 7. Trash is to be put in trash bags, removed from the trash cans and deposited in the trash dumpster by the concession stand/bathroom area in the Park or Quonset Hut. 8. Reservations will be accepted beginning January 1 for the current year. 9. Fairgrounds maintenance will complete a checklist following the event to determine if the deposit is refundable. If the facility is left in satisfactory condition, the deposit will be returned within one month of the event to the address listed. *NOTES* SPECIAL INSTRUCTIONS OR AGREEMENTS NOT COVERED IN THE AFOREMENTIONED:The undersigned representative of the individual / organization listed above has read the attached list of understandings and agreements and assure the Barbour County Parks & Recreation Commission of the willingness of the application organization to abide by these directives. Signature(Required)Date(Required) MM slash DD slash YYYY Download PDF Application
